Job Title: Hotel Assistant Financial Controller
Department: Finance
Location: Milton Keynes
£35,000pa
Job Reference: #100-196
What is the main purpose of the role?
- To establish and implement the system of internal audit to ensure that hotels financial and operational objectives are met.
- To analyse existing processes and procedures within departments and suggest improvements to minimise the risk to business.
- Use hotel systems on daily basis to perform robust revenue and payroll analysis, variance analysis to identify errors and implement correct procedures.
- Submit accurate and detailed reporting to financial controller and hotel management on daily financial compliance and KPI’s.
Key Responsibilities and Duties
- Perform detailed analysis of departmental and overhead cost, identify profit enhancement opportunities.
- Identify potential for improvement of existing controls and implement new financial controls and procedures to help manage the risk/loss to the business.
- Ensure that weekly and monthly financial deadlines are consistently being met and reports are submitted in accurate and efficient manner.
- Provide accurate and timely information to external payroll provider, stock taker and lead the preparation of the financial audit and coordinate the audit process. Deal with all accounting and control matters in the hotel in accordance with company policy.
- Undertake a robust daily review of departmental payroll with variance to forecast and budget analysis. Ensure that daily departmental compliance is adhered to without a failure.
- Detailed management and reporting of food & beverage margins, F&B cost analysis, including the loss management and effective review and management of exception transaction, such as refunds, voids, discounts etc.
- Prepare accurate monthly management accounts including Profit and Loss Statement and Balance Sheet strictly within company deadlines.
- Support financial controller in preparing and updating EBITDA forecast and cash flow forecast.
- Carry out regular departmental checks on GDPR compliance and PCI DSS compliance.
- Assist with management of sales ledger/credit control function and outstanding debtors, to ensure that balances due are maintained at company’s agreed level. Assist with management of purchase ledger and efficient payment control of creditor balances.
- Oversee the cash management on site, float reconciliation, petty cash and personal expenses processing, including the daily End of Day reconciliation process.
- Provide effective leadership to the finance function including identifying key financial drivers to enhance the profitability of the hotel. Provide day to day support to finance team members and help with their professional development.
- Work closely with wider hotel team to ensure a functional understanding of departmental financial reporting and other metrics including wage %, GP margins and P&Ls. Help with financial training of the Departmental management.
- Effective communication with business owner, outsourced accounting team and external clients and suppliers.
Skills required for the ideal candidate:
- Must be able to maintain and interpret financial data, to include the production of monthly reports, budgetary and P&L reports.
- Ideal candidate will be from a hotel background, proficient in using multiple integrated systems within one hotel.
- High level of computer literacy and numeracy skills, strong system skills
- Sage, Procurement system, hotel PMS, strong excel skills including Pivot tables, VLOOKUP, INDEXMATCH
- Excellent communication, organisational and problem-solving skills.
- Responsible and reliable, with an exceptional attention to details
- Positive proactive attitude and ability to prioritize in a fast-paced environment.
- Ability to work well within a team and independently with minimal supervision.
- Competent to develop the team effectively and consistently.
- Ability to respond to financial queries with urgency and professionalism.
- A professional accounting qualification (or working towards a qualification) preferred.
Learning and Development
- To attend and contribute to (or deliver) regular value-added learning and development sessions carried out by your HOD or specialist within the business to support both business performance and personal learning.
- To ensure you perform your daily duties in accordance with the trained and communicated standards and lead by example in developing a customer focused engaging service driven hospitality offering to our guests and internal colleagues.
- Take an active role in enhancing and taking ownership for your own continuous personal development.
Health & Safety
- To ensure that the Company Health & Safety procedures are adhered to and implemented within the department.
- To be aware of all legislation that is relevant to your work and ensure that all legal requirements are met including: licensing, health & safety at work, COSHH, environmental health, fire precautions, manual handling and any other relevant policies.
If you are passionate and skilled Assistant Financial Controller, we invite you to apply!
